Get in the Loop: Your Circle for Hope Guide
Follow the tips below to maximize your social networking
, team building
, and fundraising
efforts! Utilize tried and true Weekend standbys with new tools like the Facebook Application to amplify your impact and have the most successful Weekend experience possible! Working together, we will eliminate the threat of all women’s cancers!
| Social Networking Team Building Fundraising
First Things First
Customize Your Personal Page
Did you know that participants who personalize their Personal Page and send emails through their Participant Centre raise an average of 22% more than those who don't? Share your story and upload an inspirational photo! Compel donors to contribute by explaining how women’s cancers have touched your life and the commitment of time and energy that you’re putting into preparing for your Weekend journey.
Use Your Participant Centre and Send Your First Email
Take advantage of the amazing tools your Participant Centre offers! Import your email contacts, send customized sample letters, track your responses and thank your donors! Returning Walkers—remember to thank your 2011 donors and ask them to support you again!
Fundraise Your First $500 in 30 Days
Jumpstart your fundraising by taking on our $500 in 30 Days Challenge! Follow our simple steps to reach mini-milestones, and watch the donation dollars come pouring in. Once the momentum gets going, there will be no stopping you! Download the 30-Day Challenge Guide.
Start Earning Hope Fundraising Credits
Recruit new Walkers and reach key fundraising thresholds to earn $100 Hope Credits towards your fundraising goal!
Activate Your Social Network
Add the Email Badge to Your Signature Line
Upload the Weekend Email Badge from your Participant Centre to the signature line of your personal and professional accounts. Not only will your contacts be able to track your fundraising progress, but they’ll be able to donate to you online with one easy click. Invite friends and family to attach your badge to their signatures as well with a simple prompt to “Support my daughter’s/sister’s/friend’s journey!”
If you’re not a member of Facebook yet, join! It’s proven to be an amazing Weekend tool—both for fundraising and team recruitment! Meet other Walkers in your area and check-out upcoming Weekend events by joining . Download the 2012 Facebook Application and start fundraising with your Facebook profile today! Use Status Updates to let others know about your Weekend goal and drive a whole new audience of potential donors to contribute.
Download the iPhone Application
Enjoy the amenities of your Participant Centre in the palm of your hand! Use our new Weekend iPhone App to email donors, update your Personal Page, and track your fundraising. Download it for free from the App Store by searching “The Weekend” or clicking here.
Expand Your Circle
Download the printer-friendly list of the above
Forming a team is a great way to multiply your impact! Send a quick email alerting friends, family, and co-workers that you’ve registered for The Weekend and invite them to join in your journey! So many people have been affected by women’s cancers and are just looking for an opportunity to support this cause. Together you’ll push each other further in your fundraising and training goals, and have a great time doing it. And don’t forget, you’ll earn $100 for each Walker you refer by October 31!**
**Limit 5 referrals per person for Toronto Participants.
Host a Weekend Circle for Hope Party
A Circle for Hope Party is a great way to bring The Weekend to life for potential donors and teammates while at the same time showing how dedicated you are to the cause. First decide on the type, location, and date of your party--ideas might include a barbecue, casino night, dessert swap, or even afternoon coffee. At your party--inspire! Talk about your personal reasons for walking and about the incredible impact The Weekend will have for those battling women’s cancers. Show the Orientation Video (you can request to borrow a copy from your Weekend Coach or find it on our page). It shows the spirit of the event and provides important information about how contributions will be used to support those in need. After the presentation, invite friends to give from their heart or join your team! Encourage guests to enter their donation online using your personal computer.
Bring The Weekend to Work
Get your workplace involved in your Weekend journey! Hang a graph charting your training and fundraising progress as well as donation and registration forms to encourage co-workers to contribute or join your team. Ask your company for a large corporate contribution or to match everything you raise. Will they sponsor a fundraising event? Will they publicize The Weekend in the company newsletter? If there are four other Walkers from work, will they donate to the corporate team? Use email or interoffice memos (get permission) to recruit new Walkers and donors.
Company Donation Matching Programs
Does your company or employer match your donation fundraising efforts? Visit your Human Resources representative to find out if this is a possible fundraising opportunity for you. Many companies are eager to support their employees, as well as the community.
Reach Out to Your Coaches
If you want to connect with other Walkers in your area or just need a few fundraising tips to get through a lull, the Weekend Coaches are just a quick call away! We’d also be happy to walk you through any of our new tech tools with simple instructions even the most novice of computer users can understand. These new tools have already proven to be extremely effective in recruiting and fundraising, so don’t be afraid!
If you need more help or have any questions, call our Weekend Coaches at
Weekend Circle for Hope Party Planner
Build your social network, fundraise, earn $100 Hope credits, and fast-track your way to success in 2012. Hosting a Circle for Hope Party will get people excited and motivated to support you in your fight to end all
women’s cancers. Just follow these step-by-step instructions to get the party started!
Plan the Setting
Will you host a wine and cheese party at 6pm on a weeknight? A Saturday afternoon potluck? A Sunday brunch? Will it be at your home, or the home of a friend, or a private room donated by a local eating establishment? The possibilities are endless. Be creative and host a gathering that fits your lifestyle and will be enticing to your invitees.
Create the Invitation
Have fun with this! Let your passion and personality shine through with artistic designs or “pink-ified” prose. Design invitations that can be sent regular mail and/or as Evites. Encourage guests to bring friends of their own! Ask everyone to RSVP and don’t forget to give people the option of donating to you by providing a link to your Personal Page if they can’t come.
- Call the Weekend Office at to let them know you’re hosting the party. If you plan to have 10 or more guests, ask if a Weekend staff member would be available to attend your party. Be sure to make arrangements to borrow a Weekend DVD Video that you will show to your guests, and ask for any last minute tips.
- Visit the information so you’ll be ready to talk about the great programs, research, and services that Weekend dollars have and will continue to fund in the fight to end all women’s cancers.
- Print out personalized Donation Forms (available in your Participant Centre) and Registration Forms for your guests to complete at the party….OR
- Save a tree and set up your personal computer to allow guests to donate or register instantly online! Don't forget that you'll earn a $100 Hope Credit for each new Walker that you recruit before October 31, 2011*
*5 person referral limit for Toronto participants.
Party Day Plan
Mix and Mingle
As people begin arriving, serve food and beverages and give people the opportunity to socialize for a little while.
Gather Everyone Together and Make Your Presentation
- Welcome everyone and thank them for coming.
- Share your personal story about what The Weekend means to you and why you decided to embark on this unforgettable journey.
- Talk about the amazing things The Weekend is helping make possible at .
- Make The Weekend come alive for your guests by playing the video. It will engage them and make them feel more emotionally connected to your commitment to the cause.
- After the video, take some time to answer any questions and give people the opportunity to share their thoughts.
Ask Your Guests to Join You—as a Donor or a Teammate!
Reiterate your commitment to The Weekend and let your guests know the fundraising goal you’ve set for yourself. Will they support you in your journey by making a tax-deductible donation? By joining your team? Let everyone know that, however they choose to help, they’ll be paving the way towards a future free of women’s cancers. Ask them to do it for their own mothers, daughters, sisters, and girlfriends.
Multiply Your Impact
Ask your guests if they would they be willing to send their own social network an email about your upcoming Weekend journey with a link to your Personal Page. Would they post a link to your story and link to your personal page on their Facebook page? Explain that even just by sharing your story with their own friends and family they are helping the cause by spreading awareness!
Be sure to send a note of thanks to everyone who attended.
Thank them for their time and thank them for donating or registering to walk. Let them know how much their support means to you and to in the fight to end all women’s cancers.
Don’t Forget to Share your Weekend Circle for Hope Party story!
We want to hear all about it. Email your party photos and success stories to email@example.com. We’ll feature some of our favorites in upcoming e-newsletters!
Please Note: If you are interested in holding a fundraising event outside of your home and are planning to either serve or sell liquor, you may be required to obtain a liquor license. Please contact your liquor licensing board to ensure you comply with their policies and receive appropriate approval. If a license is required we are unable to assist with the process. Please talk to the licensing bureau directly for all information on the availability of such a license. Please note that The Weekend to End Women's Cancers nor the can be named on the license.
Likewise, if you wish to hold a raffle or 50/50 draw, you must apply for a license from the Gaming Commission. Similar to the above, we are unable to assist with this process. Please speak with the Gaming Commission directly.